What is a version control document?

What is version control? Version control is the process by which different drafts and versions of a document or record are managed. It is a tool which tracks a series of draft documents, culminating in a final version. It provides an audit trail for the revision and update of these finalised versions.

What is a document revision?

The Document Revision Procedure outlines the procedure to follow for revising, adding, or deleting a document in the process management system. The Document Revision Form allows you to request that a document be revised, added or deleted in the process management system.

How do you keep version control of documents?

Keep version control simple and systematic. The important thing is to agree a standard within your team which everyone understands and applies. Each time a revision is made, save the document as a new version, with a new unique version number – do not overwrite the previous version.

Where do I put version control in a document?

Add a version control table to the front of the document that says the version, the author, a brief summary of changes in that iteration of the document and the date. Versions are 0.1, 0.2 etc until such point as the document is approved.

What is version and revision?

A version is an iteration, something that is different than before. A revision is a controlled version. Webster’s dictionary describes a “revision” as the act of revising, which is to make a new, amended, improved, or up-to-date version.

How do you label a document revision?

Best Practices for File Versioning

1. Include a version number at the end of the file name such as v1, v2, or v1. 2, etc.
2. Include information about the status of the file, such as “draft” or “final.
3. Include information about changes that were made, such as “original” or “cropped”.

How do you show revision on a document?

On the Review tab, go to Tracking. Select Show Markup. Point to Balloons and select Show All Revisions Inline.

What is a revision log?

For every change you make and commit, you should provide a log message for that change. That way you can later find out what changes you made and why, and you have a detailed log for your development process. The Revision Log Dialog retrieves all those log messages and shows them to you.

Where does revision history go in a document?

Preferred Location for Revision History Section in Documents

1. Rev History on page 1, with body of document beginning immediately after it. Votes: 1 3.1%
2. Rev History on page 1, followed by a page break before the body of document begins.
3. Rev History on last page.
4. No Rev History in the document.
5. Rev History, No preference.

Where do you put document revision history?

What is the purpose of a revision block?

The revision block, located in the upper right hand corner, shows details about the changes that were made to roll the revision. The Revision Block includes the revision, the description of what changes were made, the date of the revision, and approval of the revision.

What is document revision history?

Send your reviewers a Document Revision History Table so that they can see exactly what changes have been made to do document and focus only on those changes since all the rest is the same in the document.

Why to implement document control?

Document control also helps in the information security area. By helping defining the rules for accessing documents (who can access a document, who can read it, modify it, etc) and by implementing these rules either on the network drives, or within a document control / document management software.

Why do you need an automated document control system?

Document control enables you to track all your documented processes, jobs, specifications-anything that you need to control is in your hands. An automated document control system not only allows you to easily create documents, tracks revisions and makes training on new documents easier, it also saves time and resources for your organization and results in a more consistent process for document activities.

What does document control mean to you?

Document control is a process used to ensure that documents and the information they contain are current and valid and that any changes to the document are tracked and reviewed. For this reason, it’s common to use a seven-point document control audit checklist to ensure that the process is working.

What is document control policy?

The document control policy must provide clear-cut guidelines about where and how the documents will be archived after it has been used by the end-user–for instance, whether the documents need to be stored on the basis of their date or on the basis of their serial number.