How long does the DOT require records be kept?

Under Section 396.17 and 396.21, every motor vehicle must go through a full inspection at least once every 12 months and a record of the inspection be kept for at least 14 months.

How long do trucking companies have to keep records?

six months
A commercial trucking company needs to preserve hours of service records for a period of only six months. After this time period is over, per the trucking company’s rights, it may destroy the records. A driver qualification, meanwhile, must be kept as long as the driver is employed and then three years thereafter.

How long do you keep driver files?

All records maintained must be true, accurate and legible and must be maintained at the carrier’s main place of business within Alberta. Except for trip inspection reports, all vehicle records must be maintained for the current year and the preceding four years.

What triggers a DOT audit?

A DOT compliance audit is triggered after an accident, a roadside stop gone wrong, or other road violations. In many cases, a DOT audit is triggered by CSA scores. And when that call comes, you need to be ready with documentation. After all, if it’s not documented, dated, and readily available, it didn’t happen.

What are the record retention requirements for Dot?

DOT RECORD RETENTION REQUIREMENTS The following record retention requirements are set forth in 49 CFR and include the current copy or document plus for the period of time identified below: REF REQUIREMENTS TIME 107.504(e)RSPA CT REGISTRATION # 2 yrs. 107.620(a)RSPA HM REGISTRATION # 3 yrs. 172

Does the record retention requirement apply to all dvirs?

The record retention requirement refers only to the original copy retained by the motor carrier. Question 23: Does the record retention requirement of §396.11 (c) (2) apply to all DVIRs, or only those reports on which defects or deficiencies have been noted?

Why do motor carriers have to keep records?

An Overview of DOT Record-Keeping Requirements. The Federal Motor Carrier Safety Administration (FMCSA) requires motor carriers to keep records to document compliance with the safety regulations. This documen­tation must be retained for varying lengths of time as es­tablished by the applicable regulations.

When does the 3 year record retention requirement start?

This record retention requirement of three years begins to run after the final audit and final payment is made and all other issues are resolved. It does not start with completion of the contract work. The requirement in this CFR section does not distinguish between fixed-price contracts and cost-type contracts.